Why Are Winter Weddings So Expensive?
Winter weddings have an undeniable charm—cozy fireplaces, twinkling lights, elegant long-sleeve gowns, and dramatic floral arrangements. They offer a romantic backdrop that’s perfect for couples who love a dramatic aesthetic. But here's the truth: winter weddings often come with hidden costs that can surprise even the most budget-conscious bride.
So, what makes winter weddings more expensive? Let’s break it down and look at where those dollars are going—and how you can plan wisely.
The Great Indoors: A Must-Have, Not a Maybe
If you're planning a winter wedding, chances are you’ll need an indoor space for at least some portion of your event. Even in warmer climates, unpredictable weather makes having a sheltered venue a necessity.
If your dream venue is outdoors or semi-covered, you'll need a solid Plan B—and that’s where costs can stack up fast.
The Tent Trap
Think renting a tent will be a simple fix? Think again.
A fully enclosed wedding tent for 100+ guests can cost between $3,000–$5,000. That includes sidewalls to block the wind, heating units to keep your guests comfortable, and lighting to combat early winter darkness. Add flooring, draping, or clear tops for aesthetics, and your costs go up even more.
That’s not even counting the logistical costs of setup and breakdown. These tents are often delivered and assembled days in advance, requiring coordination with other vendors, permits, and additional rental equipment.
Heating Isn’t Optional
Even a slight chill can make guests uncomfortable. You’ll need propane heaters, fans to distribute warm air, and safety measures to prevent overheating or uneven temperature pockets.
Heating large spaces—especially tents—is expensive. And because your guests are dressed to the nines, comfort is crucial. You don’t want to see people huddled in coats during your vows or leaving early because they’re cold.
Lighting and Power Needs
Winter weddings mean early sunsets. If your ceremony starts at 4 p.m., you're already battling fading daylight. You’ll need supplemental lighting for the ceremony, cocktail hour, and reception. That includes pathway lighting, tent lighting, ambient lighting for photos, and possibly a generator to handle the extra power load.
More lighting = more electricity = more equipment and labor.
Vendor Scheduling and Holiday Fees
Winter often overlaps with the holiday season. That means your wedding date might coincide with vendor vacations, staff shortages, or holiday rates. Some venues charge more during peak holiday weekends, and many vendors require additional compensation to work during that time.
Delivery Complications
Weather is unpredictable in winter, and delivery windows are tighter. Roads can be icy. Storms can delay vendor arrivals. That means extra coordination and often higher costs to ensure your team arrives safely and on time.
Florals and Décor
Some flowers are out of season in winter and need to be imported, which can increase costs significantly. Even greenery or traditional blooms may be harder to source. You’ll also need more candles, heaters, and warm décor accents like throws, rugs, or lounge furniture to cozy up the space.
How to Make It Work
If your heart is set on a winter wedding, you can absolutely pull it off beautifully—just plan for the hidden expenses.
- Choose a venue with indoor/outdoor options built in
- Book early to avoid holiday rate hikes
- Focus on seasonal florals and pre-lit décor
- Keep your guest list intimate to reduce tent and heating costs
- Work with a planner who knows how to maximize your budget
Planning a wedding or big event? Contact us today to schedule your FREE consultation for a stress-free event.
